Gardeners Waterloo Modern Slavery Statement

Gardeners Waterloo publishes this Modern Slavery Statement to reaffirm our clear and unequivocal stance: we operate a zero-tolerance policy towards modern slavery, forced labour and human trafficking in any part of our operations or supply chain. Gardeners of Waterloo recognises the duty to protect workers, promote fair labour practices and to act with integrity. This statement sets out our commitments, the steps we take, and how we monitor compliance.

Our commitment and scope

Gardeners-Waterloo applies this policy across all activities including landscaping, grounds maintenance and procurement. We expect the highest standards from our employees and the contractors we engage. Gardeners Waterloo Ltd requires every supplier to adhere to our Supplier Code of Conduct which forbids exploitative practices and requires transparent employment conditions. We commit to training, due diligence and proportionate remediation where issues are identified.

Zero-tolerance policy and due diligence

Our zero-tolerance approach means that any confirmed instance of modern slavery will result in immediate action, which may include termination of contracts and referral to the relevant authorities. We undertake risk-based due diligence when selecting partners and assess direct suppliers for labour rights compliance. Procedures include pre-engagement checks, contractual clauses and evidence of lawful pay and working hours. We require suppliers to provide documentation and reasonable access for inspections.

Supplier audits and supply chain monitoring

Gardeners Waterloo conducts regular supplier audits and site visits to verify compliance with labour standards. Audit activities include:

• Verification of payroll and working time records
• Inspection of working conditions and accommodation where provided
• Interviews with workers, where feasible, to assess freedom of movement and consent

Findings are documented and escalated; corrective action plans are agreed with suppliers when non-compliance is detected.

Reporting channels and whistleblowing

We maintain confidential reporting channels so concerns about modern slavery can be raised without fear of retaliation. Reports may be made through internal escalation routes, anonymous hotlines managed by third-party providers, or via designated managers. All reports are treated seriously, investigated promptly and objectively, and actions are taken to protect whistleblowers. Gardeners Waterloo modern slavery statement emphasises support for those affected and confidential handling of sensitive information.

Investigation procedures follow a fair and documented process; where wrongdoing is confirmed, we implement corrective measures, which can include supplier suspension, remediation for victims and contract termination. We also provide training to staff so they can recognise signs of exploitation and understand how to report concerns.

Annual review, continuous improvement and governance

We review this statement and our practices annually to ensure continuous improvement and alignment with best practice. The review encompasses audit outcomes, incident reports, supplier performance and training effectiveness. Governance responsibility sits with senior management and the board, who receive regular updates on risk assessments, audit results and remediation progress. Gardeners Waterloo will update policies and controls as necessary and continue to engage suppliers, contractors and industry peers to reduce the risk of modern slavery.

In conclusion, Gardeners Waterloo remains committed to eradicating modern slavery in every form. Our approach combines a robust zero-tolerance policy, targeted supplier audits, secure reporting channels and an annual review cycle to drive accountability and protect workers across our operations and supply chains.